Audio-Visual Recordings Policy for Therapy, Supervision and Training Purposes

This provides guidance on how to obtain clients' or supervisees’ informed consent to collect, store and transfer therapy/supervision recordings safely. It features consent forms specific to each context. The emphasis in the doucment is on online therapy, but it can also be used for in person therapy.

Who is it for?

For face to face supervisors
For face to face clients
For online supervisors
For online clients

When is this document used?

This document is referred to when a recording is made in therapy, supervision or training. Recordings in therapy may be made when the client wants to listen to them for homework, as an aide memoire or for extra consolidation. Therapists may share recordings with their supervisor for professional development purposes. In CBT this is considered good practice. Recordings may also be made during non-therapeutic sessions such as training events.

What does it contain?

This policy covers face to face and online practice and features consent forms to support safe and effective practice. In preparing it, the following documents were consulted:

Confidentiality: NHS Code of Practice
Audio Visual Recording Policy, Sussex Partnership NHS Foundation Trust
Information Security Management: NHS Code of Practice
Data Protection Act 1998 and the EU General Data Protection Regulations 2018
Information Commissioner’s Office (ICO) Guidance on Data Breach Management

This document contains the following headings:

Introduction
Purpose of policy
Definitions
Scope of policy
Principles
Policy statement
Duties
Procedures regarding consent, recording devices, storage of recordings, transfer of recordings, retention and disposal of recordings, information governance incident logging.
Development, consultation and ratification

Included consent forms:

Appendix 1: Audio-Visual Recording of Therapy Consent Form
Appendix 2: Audio-Visual Recording of Supervision Consent Form
Appendix 3: Audio-visual Recording of non-therapeutic Sessions Consent Form
Appendix 4: Disposing of Audio-visual Recordings at the end of Therapy
Appendix 5: Disposing of Audio-Visual Recordings at the end of Supervision

What format does the document come in?

Microsoft Word Template: Editable and unbranded so you can add your own branding.

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* Please note the PDF templates are partially editable. You can insert your logo and company name and fields are available for clients to insert their information. However, as they are PDFs certain formatting features are fixed. You can however fully edit the Word documents which contain identical content.